Staff, PINs & approvers
Onboard by role, test access and revoke access when employment ends.
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Before you begin
An owner, manager, cashier and backup approver roster.
Where to go
Users / Permissions → POS Devices
Visible menus may vary with language, permissions, app version and shop configuration.Follow these steps
- Create individual accounts with job-appropriate permissions. Use POS-only cashiers when back-office access is unnecessary.
- Set an individual 4–8 digit PIN and test selecting the cashier on the actual register. Do not share PINs.
- Assign a distinct authorized approver for manual discounts, voids and cash out. Test both allowed and denied actions.
- When staff leave, disable their account/access and PIN using management screens, review used devices and retain historical sales.
How to verify success
Cashiers can sell without manager powers, unauthorized actions are denied and a backup approver is available.
Limits & things to check
Five incorrect PIN attempts lock access for 15 minutes. A paired register is not a staff identity.
Ready to try it in your shop
Lessons are free to read. Actual operations require sign-in and the appropriate permission. Use test data for training.