Supplier purchase & receiving
Create a PO, receive actual goods and retain cost evidence without duplicate stock.
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Before you begin
A supplier, receiving branch and agreed products, units, quantities and prices.
Where to go
Purchase → Receive purchase
Visible menus may vary with language, permissions, app version and shop configuration.Follow these steps
- Create the PO for the correct branch and purchase units, checking conversion to stock units before approval.
- On arrival count actual goods and record received quantities plus required lot, expiry or serial evidence; do not receive missing goods.
- After an uncertain response, reuse the original request identity and inspect PO/movements before retrying; receipt and stock evidence commit together.
- Reconcile remaining quantity, cost and supplier documents; record expense/input VAT separately from stock receipt using actual evidence.
How to verify success
PO ordered/received/remaining totals agree, stock increased once at the receiving branch and cost has evidence.
Limits & things to check
Do not manually adjust stock to compensate for an uncertain PO receipt; receiving goods is not proof of supplier payment.
Ready to try it in your shop
Lessons are free to read. Actual operations require sign-in and the appropriate permission. Use test data for training.